Enterprise Systems Catalog
Senate Bill 272 was chaptered into law on October 11, 2015 amending the California Public Records Act. Section 6270.5 was added to the Government Code and mandates that all local agencies, including Special Districts, publish a Catalog of Enterprise Systems by July 1, 2016 and update it annually.
An Enterprise System is software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:
- A multi-departmental system or a system that contains information collected about the public.
- A system that serves as an original source of data within an agency.
| Product | Vendor | Purpose | Data Category | Primary Custodian | Collection Frequency | Update Frequency |
|---|---|---|---|---|---|---|
| Civic Rec | CIVICPLUS | Recreation and Facility registration and management, payments | Recreation Management | Recreation and Administration Departments | Daily | Daily |
| Constant Contact | Constant Contact Inc. | E-blast and recreation promotion | Recreation Management | Recreation Department | As Needed | As Needed |
| FireFly Web | FlireFly Reservations | Online Reservations | Recreation Management | Administration Department | Daily | Daily |
| Microsoft Office Suite | Microsoft 365 | Prepare agendas, general documents, email, spreadsheets, templates, presentations, and filing | Office Productivity and email | Agency | As Needed | As Needed |
| Quickbooks | Intuit Quickbooks | Accounting and Financials | Finance | Administration Department | Daily | Daily |
| Streamline Portal | Streamline | Employee web portal | Administration | Recreation and Administration Department | Daily | Daily |
| Streamline Web | Streamline | Public Website | Administration | Recreation and Administration Department | Daily | Daily |
| SurveyMonkey Web | SurveyMonkey | Participant Survey | Recreation Management | Recreation Department | As Needed | As Needed |
| TargetSolutions | VectorSolutions | Employee training sessions, materials and records | Administration | Human Resources Department | As Needed | As Needed |
| WhenToWork | WhenToWork Inc. | Employee Scheduling | Recreation Management | Recreation and Administration Department | Daily | Daily |