Under the direction of the Business Manager, the Administrative Assistant is responsible for facilitating and performing facility reservations, program registrations, clerical and administrative support in order to ensure that District services are provided in an effective and efficient manner.

• Greets, assists and provides detailed information to patrons and the public

• Answers District office phone calls and fields District related questions; directs specific public inquires to appropriate Departments
• Records and registers facility reservations, activities, and patron registrations into the District’s recreation software system; advises appropriate staff
• Maintains District registration software
• Maintains facility calendars
• Assists Business Manager in District accounts receivable
• Process registrations; receiving fees, receipting, and deposits
• Collects weekly facility and program revenues
• Collects District mail routinely
• Conducts a wide array of secretarial and clerical duties; draft, submit and file various District forms, letters, and communications
• Coordinates facilities for District and various program use
• Maintains inventory of supplies and equipment; distributes supplies and equipment; assists with ordering office supplies and equipment.
• Reports accidents and unsafe conditions as they occur to the Business Manager or assigned supervisor
• Assists with District office cleaning, sanitation and organization
• Maintains a safe and secure working environment
• Conducts DOJ Background Checks
• All other duties assigned

Core Competencies and Skill Sets
• Ability to communicate orally and in writing with staff members and/or supervisor and have working knowledge of appropriate technology in order to best serve the public; Microsoft Office Programs, Digital and Social Media.
• Prioritize job tasks and complete them within specified time frames meeting strict deadlines.
• Ability to function successfully within a team environment.
• Commitment to providing outstanding customer service.
• Interact with customers and co-workers in a positive and courteous manner.
Education, Training, & Experience
• High School diploma or equivalent.
• Computer proficiency, to include Microsoft Office.
• Social and digital media fluency.
• Working knowledge of recreation POS software highly desired.
• Knowledge of proper money handling practices and procedures.
Licenses and Certificates
• American Red Cross First Aid/CPR/AED certified or must obtain within 3 months
• Valid California driver’s license; driving record must comply with District safety standards
• DOJ Fingerprint Rolling certified or must obtain within 3 months

• Perform work activities that include lifting, carrying, and moving objects; walking, sitting, stooping, kneeling, and climbing; reading and communicating with others in writing and orally.
• Possess personal qualifications including emotional maturity, willingness to cooperate with various organizations, respect for children and adults from various cultures and backgrounds, flexibility, patience, good personal hygiene, and physical and mental health that do not interfere with responsibilities.
• Work environments include:
– Indoor office environment

• Hourly, Non-Exempt. Pay DOE.
• Medical, dental, and vision benefits.
• CALPERS retirement plan.
• Paid holidays, vacation, and sick leave.
• Employment offer contingent upon DOJ background check and DMV clearance.
• Probationary period of three (3) months required.